Fees, Payments, Refunds – 2025

Here are fees and payment policies for 2025.

Payments: We can accept checks, money orders, MasterCard, American Express or Visa payments. Card and echeck payments can only be made through our online payment link (https://my.warren-wilson.edu/ICS/Billing_and_Aid/Swannanoa_Gathering.jnz). We cannot take payment by phone. Please contact our office for more information.
–Please see our cancellation and refund policy below.

Please remember that pre-registration and standard registration require payment of at least the $100 tuition deposit, and full payment is required by May 31st to guarantee your class choices. After that date, your class reservations will be unconfirmed until we receive your balance. If we are holding a space for you in a class that is full, and your balance is unpaid after May 31st, we may release that space to another student. If possible, full payment with your registration is helpful and appreciated. Registrations after May 31 for any remaining spaces must be accompanied by full payment. Some classes may require materials- or other fees as specified in the course descriptions and should be paid directly to the instructor upon arrival.

If you’re considering joining us and are wondering what kind of environment you can expect, just remember that the Swannanoa Gathering is not a conference center or resort, but a music camp held on a small college campus. Although the college does a great job accommodating our requests, we do not control the college’s schedules and facilities. Housing is available for students and staff of the Swannanoa Gathering in the college dormitories. Rooms are double-occupancy with communal bath facilities. Small deposits for dorm keys and meal cards will be required on arrival. Linens are provided, but students may wish to bring extra items that will be listed in the Welcome Letter emailed to registrants in May. Smoking is not permitted in or near any campus buildings. No pets, please. Motor homes are not permitted on campus.

The housing fee includes accommodations for six nights, supper on Sunday, three buffet-style meals a day at the college cafeteria in Gladfelter Student Center, and breakfast on Saturday at the end of the week. A limited number of single rooms are available at an additional fee. The College is catered by Sodexo, and low-sodium and vegetarian meals are available. We are no longer offering SATURDAY STAY-OVERS or AIRPORT SHUTTLE SERVICE for participants. If you are attending two consecutive weeks, you will remain in the same room throughout and be able to stay the Saturday night in between. Meals are not provided Saturday lunch-Sunday lunch.

Adults staying off-campus may purchase a meal ticket and meal tickets for children 6-12 may be purchased at a lesser charge. Kids under 6 eat free. Meals may also be purchased individually. Since many of the social activities that foster the sense of community we are striving for take place outside of class – at mealtimes, in the evenings, at jam sessions and dances, all participants are encouraged to be in residence on campus during the week if at all possible.

As long as space permits, we will continue to allow a non-student living outside the Asheville area to accompany an enrolled student and be housed with them in student dorms for payment of the $565 housing fee and an activity fee of $200, which allows admission to all events except classes. Those with special needs should provide a detailed, written description of those needs with their registration materials.

 

Cancellations and Refunds

The deposits required for registration are processing fees credited toward tuition and not student funds held in escrow, and are thus non-refundable and non-transferable.

Should an enrolled student need to cancel, we can refund all monies collected other than the deposits, if notified four weeks before his/her program begins. No refunds other than the cost of meals can be made within four weeks of the event.

 

*Note: The door rate (no card) for meals is more per meal than the Meal Card.