We’ve set up Sunderland 114 (off of the lobby) as our primary headquarters again this year.
We will let you know set hours that Kimberly Ann will always be in her office/115, but there should always be someone is 114 from 9-5 (10 PM on Sunday nights).
**On the evening that you are performing for the evening staff concert, if you are in need of a to-go container for dinner, please come by Sunderland 114 and ask for one. We have a limited amount, but do have one per Instructor or Guest Artist.
If you arrive later than planned/communicated, please text or email to let us know your ETA. We will make arrangements to get you your room key and other check-in materials.
If you have digital copies of things you need printed/copied, please email them at least one week before you start teaching, if at all possible. There is no such thing as sending them too early.
We prefer that you send them as a .pdf file via email to gathering@warren-wilson.edu, share them via google drive or another file-sharing service with full permissions, or, IF more convenient, send them through the mail to The Swannanoa Gathering, Warren Wilson College, PO Box 9000, Asheville, NC 28815-9000.
Please make sure that all digital document file names begin with the two-letter abbreviation of your program (MB, FD, TS, CL, OT, GT or CF) followed by the instructor’s last name, and the class title, with no spaces or punctuation. Example: CLJonesBodhranI.pdf.
We ask you to limit copies to no more than 20 single-sided sheets per student for each class.
We will look up your class total for number of copies (and will add 2 extra copies).
If you only have a physical copy, please bring it by Sunderland 114, as soon as possible upon your arrival (or mail a copy in advance). Please make sure that it is labeled with your name and the class name.
Please specify if you want the copies collated or not collated, and if you want them single-sided or double-sided (we automatically single-side print/copy cases where one piece is multiple pages).
We will place finished copies in the blue boxes by the Sunderland elevator (1st floor).
Material sent prior to your arrival will be in the blue boxes, upon your arrival on Sunday. If this is not the case, please email, text(828-298-3434), or let the folks in Sunderland 114 know.
There is a copier (only copies, doesn’t print from a digital file/source) in the Sunderland Lobby for Instructor (or class assistant) Use Only. This is for if you need copies the same day, and we’re unable to accommodate. We’re going to control the flow of paper, so you may need to get paper from us in 114. If we’re able to, though, we’re happy to do it for you.
If you would like your handouts included in a Google Drive folder that only your students have access to, just let us know.
We set this function up on our website student accounts in 2021 and will still have it available. This is helpful to students with tablets or laptops and will also give students a set period of easy access to download the documents once they are back home.
We only need W-9s or other tax forms from new folks, folks who have moved/changed information, or those whose W-9 on file is more than three years old. If you fall into one of these categories and we did not include a W-9 with your contract (or email you international tax forms), please let us know (gathering@warren-wilson.edu).
Vendor Information:
Details to come, but Swannanoa Gathering personnel shall serve as the sole sales agent this year, instead of an external vendor.
General formula for arrangement with artists:
| Selling Price | minus NC sales tax (7%) | = Before tax price | minus sales commission | = Amount to Artist |